For Exhibitors
2025 Exhibitor Kit
SAVE time and money if you order by the Discounted Rates Deadline of January 3, 2025. Most forms & links are posted in the Exhibitor Kit, some will be added over the next week.
For Exhibitors
SAVE time and money if you order by the Discounted Rates Deadline of January 3, 2025. Most forms & links are posted in the Exhibitor Kit, some will be added over the next week.
| Saturday, January 18 | 10:00 am – 6:00 pm* |
| Sunday, January 19 | 10:00 am – 6:00 pm |
| Monday, January 20 | 11:00 am - 7:00 pm |
| Tuesday, January 21 | 11:00 am - 7:00 pm |
| Wednesday, January 22 | 11:00 am - 7:00 pm |
| OPEN LATE Thursday, January 23 | 11:00 am – 10:00 pm |
| Friday, January 24 | 11:00 am - 7:00 pm |
| Saturday, January 25 | 10:00 am - 6:00 pm* |
| Sunday, January 26 | 10:00 am – 5:00 pm |
*The Saturday hours published are 10:00am to 6:00pm, but if there is a significant line-up of attendees waiting to enter the show prior to 10am, doors may open to the public as early as 9:30am to clear the lobby of long line ups. All exhibitors are to be in their booths on Saturdays between 9:30am – 6:00pm ready for business.
All exhibits must remain staffed and intact until the official show closing time at 5:00pm on Sunday, January 26.
Enercare Centre, Exhibition Place
100 Princes’ Blvd.
Exhibition Place
Toronto, Ontario
M6K 3C3
Telephone: 416-263-3000
Fax: 416-263-3029
Salon 103, Exhibit Hall A
The Show Office will open two hours prior to show opening and close one-half hour after show closing each day. Our staff is eager to assist with any questions or problems you have before, during and after the show. If you need one of the Toronto Boat Show staff to come to your display, please advise the show office. The show office phones will be effective Monday, January 13, 2025.
Telephone: 905-951-0009
Fax: 855-263-8675
The Will Call Desk is in the Show Office, Salon 103. Staffed daily to ensure efficient ticket pick-up. Help us better serve your customers by bringing will call ticket requests - to the show office when lines are shortest at the end of day. This allows sufficient time to ensure Will Call tickets are ready and waiting when your customers arrive the following morning. Please print legibly and arrange large numbers of Will Calls by last name, in alphabetical order, to avoid processing delays.
Name badges are not to be left at Will Call.
Every person on the exhibit floor during the show dates requires a name badge: Exhibitors and Working Dealers.
Exhibitors and Working Dealers will have access to the show floor 2 hours prior to show opening, by showing their name badge at one of the show entrances. Once the show opens, a badge AND photo ID will be required to enter. Security will also be routinely checking the show floor for badges. Replacement badge cost $25. Badges ordered online before December 23rd will be mailed and after this date badges will be held in the show office (salon 103) for pick up.
Click to Order Badges on Exhibitor Platform.
For those in the marine industry attending the show – not working an exhibit. This badge will allow you on the show floor during show hours only, at the Toronto International Boat Show and the Vancouver International Boat Show. Badges continue to be free to NMMA/Boating Ontario and Boating BC members, if badge request is received prior to January 1st, 2025. There will be a cost for each marine trade badges after January 1st and for all non-member trade badges.
For Exhibitors - Take advantage of this great marketing opportunity for your business to thank your customers!
Print & Electronic Exhibitor Guest Tickets are available and if you would like more information contact Niamh Conlan at 905 951-0009 or nconlan@canadianboatshows.com
Click Here to Order Tickets.
123 Queen Street West, Toronto, Ontario M5H 2M9
Telephone: 416-361-1000 Fax: 416-947-4801
Toll free 1-888 627 7175
To Book Your Sheraton Room Online: Click Here
Rates starting at $215
1 Harbour Square, Toronto, Ontario M5J 1A6
Telephone: 416-869-1600 Fax: 416-361-7448
Toll free 1-888 627 8559
To Book Your Westin Harbour Castle Room Online: Click Here
Rates starting at $215
33 Gerrard St W, Toronto, ON M5G 1Z4
Telephone: (1 800) 243-5732 or (416) 595-1975
Newly renovated Rooms!
To Book Your Chelsea Hotel Toronto Room Online: Click Here
Rates starting at $179
Hotel closest to the Show! Located across the street from Hall A/B Show's Main Entrances.
111 Princes' Blvd, Toronto, ON M6K 3C3
Telephone: 855-943-9300
To Book Your Hotel X Toronto Room Online: Click Here
Rates starting at $280
Please note there will not be Shuttle Bus service between the Hotels and Venue for the 2025 Show.
We want to explain Why!
The reasons are to i) help you with the lowest hotel rates possible in the City, and ii) eliminate lengthy waiting times to get between the show and hotels
We have continued to prioritize negotiating excellent hotel rates for Exhibitors and Attendees. The Special Boat Show Rates are incredible, especially for downtown Toronto!!
We have consistently heard how important and appreciated the low room rates are. As well, in recent years we have received a high amount of feedback that most Exhibitors & Attendees have been shifting to use Uber/Lift/Taxi services; or drive their own vehicle between the hotels and venue. Many do not want to wait times required to operate shuttle buses in the city
To maintain the low rates, the hotels are no longer able to offer shuttles. To operate a 9-day shuttle service with the number of buses required to meet the expectations of minimal wait-times, would put the rates at $50-$75 per night, per room, higher. This would result in a significant increase in your expenses, combined with longer than desired wait times.
The Show Hotels are located right in the heart of downtown Toronto.
Sheraton Centre:
Hotel Parking is available at $63/day, reduced parking rates are available at the City Hall Municipal Green P Parking Lot underground of the Sheraton Centre and City Hall.
Westin Harbour Castle:
Hotel parking is available at $55/day, as well as public parking within walking distance.
Chelsea Toronto Hotel:
Discounted Self-Parking Rate of $29 per/vehicle, per/day with unlimited in & out privileges.
Hotel X Toronto:
Parking available at the hotel $35/day
*Parking rates are subject to change
Important to Note: Order your parking pass on-line in advance of Monday, January 13th at midnight. No Exhibitor Passes will be sold online or during move-in after the deadline of Monday, January 13th at midnight.
9-day pass $126.00 Per Day Surface Pass
9-day pass $162.00 Per Day Underground Pass
To order your parking pass use the link in the exhibitor kit.
General Information for all Exhibitors
The Exhibition Place Site Plan (showing staging trailer, mobile wash, storage trailer locations) is currently being updated and will be posted here when finalized.
All vehicles requiring access to 1) show floor 2) loading docks or 3) Manitoba Drive for access to the back buildings will be required to check-in at the staging yard trailer first. A MOVE-IN CARD will be provided giving your vehicle access to the appropriate door or loading dock.
NO CARD = NO ACCESS
A Floor Manager will meet you at your door/dock to assist you with directions and equipment.
The Staging Yard Trailer is located directly southwest of the Enercare Centre, in the large parking lot area known as Lot 852 formerly Lot 2.
(Lot 852/ Lot 2) is available for boats and freight trucks beginning December 13, 2024. Exhibitors may utilize the staging yard to pre-stage boats and are to park in the extreme south areas, parallel to Lakeshore Blvd.
Note:
Please check in at the Staging Yard Trailer 30 minutes prior to your target time. All vehicles will need a move-in card to gain access to the show floor.
Important to tell staging trailer staff if you require boat handling for bulk space.
Please check in at the Staging Yard Trailer between the hours of 8:00 am and 5:00 pm on one of the designated days for booths. Please note that exhibitors with bulk spaces in the Industry Building will be given a targeted move in time.
Staging Trailer staff will issue move in cards to gain access to the show floor. Important to tell staging trailer staff that you do not need boat handling, so that you don’t have to wait unnecessarily.
Please note, due to strict emergency evacuation policies, trucks will only be unloaded onto the show floor as materials are required and space within your exhibit area allows. We ask that all trucks are packed accordingly so that they are unloaded in a systematic way that reflects the order in which items are required. Trucks will not be allowed to unload in aisles, exits, etc. causing main egress routes to be blocked.
There are two different jurisdictions for lift responsibilities.
Cranes and Forklifts cannot handle goods unless safe, proper skids and cradles are provided by the exhibitor. There is no charge for these services provided guidelines are followed.
Hand Dollies are available for SIGN OUT free of charge. You will be required to leave ID – to be returned when you return the dolly. They are available at the RWF lobby: Move-In Thurs/Fri & Move-Out Sunday night ask any floor manager where this is, and they will be able to assist you. The most efficient way to move in your materials is to bring your own dolly.
is provided at no charge for pre-cleaning boats prior to entering the buildings. The pressurized water will remove direct snow and ice accumulated on route to the show. The mobile wash unit is in the Staging Yard, Lot Lot2/852.
NO VEHICLES, TRAILERS OR BOATS WILL BE ALLOWED TO ENTER THE BUILDING WITHOUT CLEANING.
Storage is also provided during the show if needed. The Staging Yard coordinator can provide a map upon check-in, indicating location.
Empty trailers need to be moved to a designated location, to be provided by the Staging Yard coordinator.
Once an enclosed trailer is unloaded (or loaded), it must be immediately removed from the loading docks – under no circumstances will trucks or trailers be allowed to stay in one of the dock areas.
These storage lots are unsecured areas. We strongly recommend empty trailers be returned to your business or other secure location if possible in order to avoid theft problems.
Storage is provided for empty crates, cartons, skids, etc. Storage stickers can be obtained from the show office or the loading dock Floor Managers. Indicate your company name and booth number on each sticker, and on each crate, and leave the items in the aisles. They will be picked up, stored throughout the show, and returned to your booth by Monday, January 27 at 8:00 am.
All shipments should be addressed to:
“Exhibiting Company Name”
Toronto Boat Show
Exhibit Space #____
c/o Enercare Centre
100 Princes’ Blvd., Exhibition Place
Toronto, Ontario
M6K 3C3
SHIPMENTS CANNOT BE ACCEPTED BEFORE MONDAY, JANUARY 13, 2025th
All shipments will be received at the loading docks and delivered to your exhibit space.
Due to the aisle carpet being laid, and the building cleaning process, vehicles will not be permitted on the show floor after the following cut-off times. All exhibitors will need to have their exhibit and product at their respective spaces prior to these times. This will be necessary for the show’s suppliers to have ample time to prepare the hall for opening on Saturday, January 18 at 10am. If you wish to carry in product to your exhibit after the designated cut-off time that is fine, but you must be ready for Saturday 10am opening, or we suggest you use your own dolly and take your garbage off the floor after unpacking.
NO VEHICLES ON THE FLOOR AFTER TBD and all skids and crates to be removed by TBD.
You will be notified by Wednesday, December 11, 2024 (approximate timing), of your specific move-in date and time. Below is a general schedule showing the entire move-in schedule.
Scheduled Move-In
Boat handling, Set-up & Prep Boats & Displays:
| TUESDAY, JAN 14 | BOAT EXHIBITS | 8AM – 6PM |
| WEDNESDAY, JAN 15 | BOAT EXHIBITS | 8AM – 6PM |
| THURSDAY, JAN 16 | BOAT EXHIBITS | 8AM – 6PM |
| FRIDAY, JAN 17 | BOAT EXHIBITS | 8AM – 6PM |
If you have any questions regarding your boat move-in, contact Shawn McConnell at 416-574-9826
Booth exhibitors who have displays varying from the show’s display guidelines, should submit a scaled layout of the exhibit by November 15 (form enclosed in the order form section of the exhibitor kit). The drawings must include all back & sidewalls, office areas, product display and signage.
| WEDNESDAY, JAN 15 | Targeted Bulk EXHIBITS | 8AM – 6PM |
| THURSDAY, JAN 16 | BOOTH EXHIBITS | 8AM – 6PM |
| FRIDAY, JAN 17 | BOOTH EXHIBITS | 8AM – 6PM |
All Exhibits must be ready for 10:00 am opening on Saturday, January 18.
Saturday, January 18: Exhibitors will only be allowed to hand-carry or use personal carts/dollies to bring product/display material to spaces.
No vehicles will be permitted on the show floor on Saturday.
Forklifts are not available on Saturday.
Please assist with all garbage off the show floor prior to 10:00 AM on Saturday!
Note: There are a few booth exhibitors that have been designated specific times:
By mid-week of the show move-out times will be given.
Aisle Carpet will be rolled up beginning 5:00pm sharp on Sunday evening.
There will not be any material handling equipment on Sunday night unless you are one of the boat/bulk exhibits required to be out on Sunday evening. The forklifts will be returning all empty crates from storage throughout the night.
Material handling is available Monday and Tuesday from 8am to 5pm.
During move-out, please take as much of your garbage, waste, and recyclables as possible with you – skids, crates, large carpet rolls or pieces, etc. Your cooperation helps keep facility costs down and prevents the need to pass on these expenses.
| SUNDAY, JAN 26 | 5pm – 8pm | Hand carried goods only No vehicle access permitted on show floor |
| SUNDAY, JAN 26 | 7pm – 9pm | Hall A, B, C & D, “Hook and Go” boats only Roll boats to closest roll-up door |
Many Boat Exhibitors will be required to move all their boats and carpet out Sunday evening and will receive written notification during the show. It is imperative that there be plenty of room for the cranes to get into the middle of the show on Monday morning.
| MONDAY, JAN 27 | 8am – 6pm | Halls A, B, C, D, Heritage Court, Industry Bldg, East Annex |
| TUESDAY, JAN 28 | 8am – 6pm | Halls A, B, D & Heritage Court |
All Boats must be removed from Exhibition Place Grounds staging yard by February 7, 2025.
“Out of Country” exhibitors who are coming into Canada with product and/or display material are required to process paperwork through customs. Exhibitors can do this on their own or utilize a Certified Customs Broker for a fee. The show strongly encourages exhibitors from outside of Canada to utilize Cross Connect. The process is very smooth and ensures an enjoyable experience when coming across the border into Canada.
Cross Connect Contacts:
Contacts all using same email address: info@crossconnectcl.com
Pat D’Alessandro, 416-726-7229
Kyle Mekhuri, 647-470-4763
Joshua Maclean, 416-710-5618
Anthony D’Alessandro 416-670-6606
Booth Spaces
Backdrops and low curtain railings are included in the space rental. Both the show’s aisle carpet and draping will be solid black. Any other colour requests for draping may be ordered from GES Canada and are to be paid for by the exhibitor. Please note: Eight-foot-high sidewalls may only project 4’ from the back wall of a booth exhibit.
Bulk Spaces
Low curtain railings are not provided for bulk areas. Should exhibitors require drape for divisional purposes, it can be ordered from GES Canada and are to be paid for by the exhibitor. The height parameters are outlined in the display guidelines section of the kit.
There are a limited number of meeting rooms available at the Enercare Centre. The rooms cost $400 per day/meeting (plus HST). Groups utilize the rooms for committee meetings, hospitality, training, etc. Additional charges apply for audiovisual equipment and food service. Contact Cynthia Hare at 905-951-4054.
There will be one exhibitor lounge. This room will provide private facilities for meetings with trade or fellow exhibitors, computers and free wifi during show days. Passes are required for entry.
Located in Salon 105.
Booth cleaning is not provided by show management prior to show open or the final show weekend. Exhibitors are strongly encouraged to vacuum their space themselves with their own equipment to keep costs minimal. Outside cleaning companies will not be allowed to vacuum exhibit space unless they have an agreement with Union Local 506. Booth cleaning can be provided by the Enercare Centre – please see the order form in the Exhibitor Kit under Booth Cleaning.
It is unfortunate but a reality that fraudulent calls and emails get sent to exhibitors with misleading information.
These parties claim to represent the Toronto Boat Show but have NO relationship with the Toronto Boat Show. We ask that you remain cautious and do not enter into agreements, contracts or release personal information - particularly credit card information - to any callers claiming to represent the Toronto Boat Show.
These fraudulent attempts extend to HOTEL, TRAVEL AGENTS, SHOW GUIDE LISTINGS, BUY & SELLING EXHIBITOR EMAILS & CONTACT DATABSE solicitations.
The Toronto Boat Show is not connected with them in any way and does not sell or buy any personal information, this is illegal in Canada.
Reminders:
Kerrwil Media Limited is the official Toronto International Boat Show directory/show guide provider and producer. You should be hearing from Judy Richardson.
The Sheraton Centre Toronto Hotel, Westin Harbour Castle, Chelsea Hotel and Hotel X are the ONLY official hotels for the 2025 Toronto Boat Show -- and exhibitors are to make their reservations directly, as they have done in the past.
Please feel free to contact our office at any time to confirm if a caller is an official show supplier or to report suspicious calls.
The media office will be located inside the Show Office, Salon 103, and will be staffed periodically. Any advance publicity information, and information on site, should be forwarded to Tran Nguyen, Centric PR, 416.220.4285 / tran@centricpr.ca
“Your office away from the Office”
You will find office supplies, photocopy services and more! Your customers can find rental equipment such as: wheelchairs, scooters, walkers, strollers, and wagons.
Open During Move-In:
| Tuesday Jan. 14 | 10am - 5pm |
| Wednesday Jan. 15 | 10am - 5pm |
| Thursday Jan. 16 | 10am - 5pm |
| Friday Jan. 17 | 10am - 5pm |
Open Every Show Day:
| Saturday, January 18 | 9am – 6pm |
| Sunday, January 19 | 9am – 6pm |
| Monday, January 20 | 10am – 7pm |
| Tuesday, January 21 | 10am – 7pm |
| Wednesday, January 22 | 10am – 7pm |
| OPEN LATE Thursday, January 23 | 10am – 10pm |
| Friday, January 24 | 10am – 7pm |
| Saturday, January 25 | 9am – 6pm |
| Sunday, January 26 | 9am – 5pm |
For Telecommunications, Internet, Signage and Housekeeping, contact the Exhibitor Services at 416-263-3064 or exhibitorservices@explace.on.ca. It is located beside Salon 106 in the Galleria Lobby, by the escalator of Hall B.
Reminder: No Exhibitor Parking Passes will be sold online or during move-in after the deadline of Monday, January 13th at midnight – so order yours before this date!
Exhibitor Order Desk Hours of Operation
Move In:
| Tues. Jan 14 | 8:30am – 4:30pm |
| Wed. Jan 15 | 8:30am – 6:00pm |
| Thurs. Jan 16 | 8:30am – 6:00pm |
| Fri. Jan 17 | 8:30am – 6:00pm |
Show Days:
| Sat. Jan 18 | 8:00am – 4:00pm |
| Sun. Jan 19 | 8:00am – 2:00pm |
| Mon. Jan 20 – Fri, Jan 24 | 8:30am – 4:30pm |
| Sat. Jan 25 | Duty Phone Only (416) 320-0856 |
| Sun. Jan 26 | Duty Phone Only (416) 320-0856 |
Duty phone after desk closes (416) 320-0856
The food services at the show are contracted to OVG Hospitality, under an exclusive contract with the Enercare Centre. All catering requirements within your display, and any special receptions must be handled by OVG Hospitality. Outside food service vendors are not permitted to bring food into the Enercare Centre (which includes exhibits).
Any exhibitor planning to conduct food or beverage sampling in their exhibit must first notify and receive written approval from Show Management and OVG Hospitality.
OVG Hospitality
Enercare Centre, Queen Elizabeth, Better Living Centre
100 Princes’ Blvd Toronto, Suite #1 ON M6K3C3
Catering Requests to: Katherine Quinton, Catering Manager
Telephone # 437-881-9572
Catering Requests to: Katherine Quinton: Katherine.Quinton@oakviewgroup.com
Shows often appear to have a lot of rules and regulations. The reason is to provide a fair and level “playing field” on the show floor for all exhibitors. In this section we will highlight some of the very important rules that pertain to the Toronto International Boat Show. It is necessary that all exhibitors adhere to these guidelines to avoid problems and conflicts on site.
Thank you for your co-operation.
Please note that the reverse side of your exhibit space contract outlines the Boat Show Terms, Rules & Regulations. Also, the section titled “Regulations and Display Guidelines” is a binding part of your space agreement. Please read these guidelines.
The 2025 exhibitor spaces include $2 million commercial general liability coverage at the show (does not include property and product). It also includes the appropriate additional insureds added, provided by ExhibitorInsurance.com.
The amount of $159 for the coverage is included in your space cost.
Exhibitors that have their own insurance AND provide their certificate that meets the show & venue’s requirements (including additional insureds) by January 6, 2025, will receive a refund from Canadian Boat Shows of $159 following the show.
For exhibitors that have their own insurance: Ensure certificates meet the criteria outlined below and upload via the link to a portal managed by Exhibitorinsurance.com, the official 2025 insurance supplier. Certificates will be collected through the portal, reviewed and exhibitors will be contacted via email if there are any changes to be made.
Insurance certificate criteria
All exhibitors and contractors are required to carry commercial general liability insurance of not less than $2 million, covering move in/out and show dates (January 10 - 29, 2025)
Policy must include the following additional insureds: Toronto International Boat Show, Canadian Boat Shows Inc., City of Toronto, The Board of Governors of Exhibition Place, Enercare Inc., Maple Leaf Sports & Entertainment Partnership, BPC Coliseum Inc., OVG Hospitality, Sypher & Associates Field Engineering Ltd., and their respective directors, officers, and employees (collectively the “indemnifies”).
Insurance Portal: Upload certificates - Submit Here
Exhibitor Appointed Contractors (EAC) must submit insurance to work in the Enercare Centre. The same Insurance Certificate Criteria and additional insureds as stated above applies. EAC insurance certificates can be uploaded to the same Insurance Portal.
Insurance questions please contact info@exhibitorinsurance.com.
Enercare Centre is a non-smoking facility, as per the City of Toronto bylaws. Smoking is permitted only within designated areas at the exterior of Enercare Centre as allowed by law. This policy includes e-cigarettes, the use of which is not permitted in the City of Toronto buildings. Under the City of Toronto Municipal Code Chapter 709–Smoking. In Toronto, it is against the law to smoke within 9 metres of an entrance or exit of any building that is used by the public.
The exhibitor agrees to display only marine, outdoor and cottage related products. For boats, the exhibitor agrees to display only new, unused current-model-year. Some prior model-year inventory may be considered and is subject to Show Management approval. Admissible exhibits (boats) may be amended at any time subject to the assessment of the market conditions. Any changes to model-year admissible boats will be communicated in the exhibitor newsletter.
Exhibitors will not display any product or signage without the endorsement or approval of the manufacturer. The Exhibitor represents that it has full authority and all approvals necessary to display and sell its products at this show. In the categories of power and sail boats the Toronto Boat Show permits each brand to be displayed in one exhibit space.
Exhibit contents are limited to those products identified and approved on the show application and approved by the manufacturer.
Exhibitors may show marine products which they manufacture, distribute or retail. Where other related products are required for demonstration purposes, exhibitors must secure permission in writing from Show Management.
A sampling of non-marine products representing a company’s other divisions may be approved by show management in advance. Other products will be limited to one item from each non-marine category and may not exceed 20% of the exhibit space.
Engines mounted on boats are permitted, but engines on stands in exhibits of non-engine manufacturers are prohibited. Exhibit sponsors may not advertise in their associate’s booths.
Enercare Centre requires exhibitors to adhere to all Collective Agreements in place between Exhibition Place and the following Unions:
These agreements impact the way in which work needs to be done on site and union labour must be hired when work in your space involves these trades.
Due to the nature of exhibitors’ displays, there are two main union locals that exhibitors tend to hire on a regular basis: Local 506 (general labour including material handling, carpet laying, modular exhibits / flooring, and cleaners) and Local 27 (carpentry work including display construction, scaffolding, and resilient flooring).
Labour for installation & dismantling can be ordered through GES (Official Show Decorator)
Motorized vehicles (cars, trucks, SUV’s, ATV’s) are not permitted in the boat show exhibits without the Show Manager’s written approval.
The Enercare Centre does not permit the operation of engines or display vehicles of any type inside the facility, unless permit approval has been received from the Enercare Centre. Permits will not be issued for Halls A, B, C, D.
No fuel may be stored in portable containers. Brand new boats from the factory, that have yet to be filled with fuel, should be left empty. If fuel remains in the tank - Fuel tanks should not contain more than one-half of the capacity, so half tank at most or less. All fuel tanks must have locking gas caps or be taped closed. Batteries must be disconnected from ignition systems.
Cash and carry retailing is limited to those exhibitors who have exhibit space in the designated retail areas: East Annex (Hall E) and Industry Building (Hall G). Over-the-counter retail selling (cash and carry) is not permitted in the Main Hall (Halls A, B, C, D and Heritage Court) apart from publications and logo’d merchandise matching approved brands on display (ie: boats, engines). This rule will be strictly enforced.
Exhibitors are required to always maintain staff in their exhibits during the hours of the show. The buying public is on the floor until the last minute of the show and expects exhibitors to be present. Security is an added problem when exhibits are not manned.
Note: Closing time on the final Sunday is 5:00 pm, please plan to staff your booth until this time.
Exhibitors arriving for set-up after their scheduled installation time can be relocated to any location specified by Canadian Boat Shows or, if no alternative is available, are required to forfeit their show participation rights.
No exhibitor may sublet any portion of his allocated exhibit space to another supplier or dealer without the expressed written consent of show management.
Audio Visual equipment must be kept at sound levels which do not interfere with other exhibitors. Large screen audio visual presentations must be designed and regulated such that the viewing audience is contained within the confines of the rented exhibit space only.
All large screen A/V presentations must be approved in advance by Show Management and require union labour (IATSE).
All signs must be professionally produced – hand drawn signs are not permitted! Exhibitors are permitted to display signs representing their products only in those areas for which they have contracted space. See Display Guidelines document for specific sizes and restrictions.
Halo Banners with covered bottoms are permitted in Enercare Centre as long as they are under 800 sq. ft. made of flame retardant material, hung 18 ft. below sprinkler heads, secured with chains/cabling that support the load and are 30 ft. apart from another Halo Banner with covered bottom. Should you wish to use a Halo Banner with covered bottom in the venue please inform the exhibitor services representative from Enercare Centre when placing your order for banner hanging services to ensure the banner specifications and proximity of your banner will be approved. Verification of flame-retardant material must also be provided with submission.
Note: All halo and sign hardware must be supplied by the exhibitor. Exhibition Place installers will not be using rope, making harnesses, repairs or modifications to accommodate the install. Exhibitor Services will be contacting all exhibitors with sign hanging orders to review hanging hardware and process in advance of accepting orders.
All exhibit areas are required to have floor coverings (carpet, tiles, plastic, etc…). All floor coverings are to be installed without trip hazards (such as lumps, loose edges, raised edges, etc.). Edges need to be secured using approved carpet tape (see below).
As much as possible, cables should be placed under highly visible cable mats/runners or secured overhead. Where cables are placed on top of floors/carpet or under carpets the trip hazard needs to be highlighted so that they may be seen and secured in place. Large cables should have ramps in place and single steps, change in floor level or low-level protruding display parts should be highlighted using signage or bright coloured tape.
Use of guaranteed residue-free double-sided carpet tape must be used to ensure your company does not incur cleaning charges. 174-Scapa (residue-free approved tape) can be obtained from Pillar Tapes - call (905) 760-8273(TAPE)
Approved tape will also be sold by GES on-site during all move-in days.
Aisle space may not be used for exhibit purposes, or for general solicitation of business. Distribution of literature or other exhibit material is forbidden outside the immediate exhibit area.
Box trailers are not permitted within exhibit spaces without written approval from Show Management prior to show opening. Approval may be granted subject to location, size, and use of trailer.
No helium filled balloons are allowed in the show, only air filled can be used if made of non-latex. Exceptions will be made if submitted in advance to the Show Manager and plans are approved in writing. Approvals may be granted to companies accepting costs to remove any balloons released into the ceilings.
Any solicitation of tips should be reported to Show Management immediately – Tipping is forbidden. Please do not offer gratuities for “favoured treatment”, this benefits no one and is unfair to your fellow exhibitors.
All exhibits must conform to the Ontario Fire Marshall’s regulations with regards to fireproofing. All display materials such as fabric, carpeting, signage etc. must be fireproof or made of a fire-retardant material. For information, contact: Toronto Fire Prevention Bureau, City Hall, Toronto, (416) 338-9350. There are many companies that provide fireproofing services listed online.
Tents and covered structures refer to the Safety & Structural Guidelines document.
All exhibitors with a fire hose cabinet located within their space are required to leave a minimum of 3’ clearance in front of the cabinet for easy access. Fire extinguishers and pull stations must remain visible and accessible.
Exhibitors are encouraged to offer promotional prizes to encourage sales of displayed products or services. Programs of this nature must be “free entry” or offered as “added value” in conjunction with an immediate product or service purchase. Entrants must be able to enter the contest without purchasing an admission ticket to the Toronto International Boat Show, to comply with Ontario Lottery Laws.
Raffles and contests requiring a “payment to win” or for “fundraising” purposes are not permitted without the expressed written permission of Show Management.
The Electrical Safety Code, Ontario Regulations (28th edition/2021), requires that all electrical equipment must be approved before it may lawfully be advertised, displayed, offered for sale, sold, or otherwise disposed or used in the Province of Ontario.
Clamps on portable spotlights shall be protected from metal-to-metal contact by having electrical insulating pads or wrappings permanently attached to the clamps. Spotlights on a free-standing structure (i.e. pole) must be either secured to a structure or placed out of the way in the booth in such a way to prevent it from being bumped or knocked over. Refer to Safety Electrical Code above.
All cradles must be freshly painted or skirted in time for show opening to present an acceptable appearance to the trade and public. Skirting is available from GES Canada.
Cinder blocks or any other modular blocking will not be allowed due to their tendency to break, shatter or crumble when stacked unbounded. Boats may be displayed on Styrofoam blocks with advanced Show Management approval. Otherwise, the following guideline will apply:
List Your Boats by: December 4
Exhibitors and Consumers both benefit by the TorontoBoatShow.com website hosting a listing of all boats to be display at the Toronto Boat Show. This will help to advertise boats as consumers pre-shop the show, helping to create more leads and onsite sales. Boatdealers.ca is the Show’s supplier for the boat listing service and creating the virtual showroom.
Amazing Exposure!
If you have new products/services for 2025, we want to hear from you! We want to tell consumers and the media about your New & Innovative Products – this is FREE publicity and exposure for you.
The information you send may be used in the following ways:
New products and services submitted by exhibitors will be eligible for an increased opportunity for media publicity and recognition on the torontoboatshow.com website. Let your customers discover what you have available in your booth even before they enter the show! Submit your new products online at TorontoBoatShow.com.
If you have plans to unveil, launch a new product at the show or have VIPs in attendance at your space, let us know so we can help maximize your exposure.
Contact Katya Sundukova at 905 951-4050 katya@canadianboatshows.com
Connect with your Customers on TIBS Social Media! Relevant industry and boating content will be posted on all social media platforms, so we encourage you to CONNECT with your customers. Make sure to: Like us, retweet us, post on Instagram and upload your videos to Youtube. Let's Get Social and work together @TorontoBoatShow and #TOBoatShow.
Deadline December 4
If you would like to advertise in the Official Boat Show - Show Guide (Print or Digital), published by Kerrwil Media Limited, please contact Canadian Boating | 707-527-76-66 ext. 225 | advertising@kerrwil.com
Deadline December 23
For Exhibitors - Take advantage of this great marketing opportunity for your business to thank your customers!
Print & Electronic Exhibitor Guest Tickets are available and if you would like more information contact Niamh Conlan at 905 951-0009 or nconlan@canadianboatshows.com.
Sponsored by Royal Bank of Canada 
We all know the “Toronto Boat Show is the best place to see a boat and the best place to buy one”. The Buy-A-Boat Promotion is an additional incentive for your customers to buy at the show to be eligible to enter to win $10,000 towards the purchase of their boat!
Customers fill out an entry ballot at the show office (Salon 103) or at the boat dealer’s exhibit and they are automatically entered into the $10,000 draw taking place on the last day of the show.
To help facilitate the process for dealers, show staff will drop off pads of ballots and help with the daily collection of completed ballots.
For every entry your customers submit, your name will also be entered for a chance to win. The $100.00 daily draw will take place at the close of the show every day and will be announced in the daily Exhibitor Newsletter the following morning.
For sponsorship of show features and branding opportunities in public spaces (show hotel and Enercare Centre) or promotions & giveaways opportunities contact Katya Sundukova 905 951-4050 or katya@canadianboatshows.com
For information on Toronto International Boat Show website ads contact Judy Richardson, jrmedia@rogers.com 905 853-2060.
