Exhibitor Kit for the 2020 Show

SAVE time and money if you order by the Discounted Rates Deadline of January 2, 2020.

Show Information

Show Rules & Regulations

Marketing Opportunities

Insurance & Limits of Liability

Guidelines & Procedures

Toronto Boat Show Order Forms

Supplier Order Forms & Information



Show Information

SHOW DATES & HOURS

Preview Day: Friday, January 17 2:00 pm – 8:00 pm

General Show Days:

Monday - Friday, January 20 - 2411:00 am - 8:00 pm
Saturdays, January 18 & 2510:00 am - 7:00 pm**
Sunday, January 19 10:00 am - 6:00 pm
Sunday, January 26 10:00 am – 5:00 pm

**The Saturday hours published are 10:00am to 7:00pm, but if there is a significant line-up of attendees waiting to enter the show prior to 10am, doors may open to the public as early as 9:30am in order to clear the lobby of long line ups. All exhibitors are to be in their booths on Saturdays between 9:30am – 7:00pm ready for business.

All exhibits must remain staffed and intact until the official show closing at 5:00pm on Sunday, January 26.

FACILITY ADDRESS

Enercare Centre, Exhibition Place
100 Princes’ Blvd.
Exhibition Place
Toronto, Ontario
M6K 3C3
Telephone: 416-263-3000
Fax: 416-263-3029


SHOW OFFICE

Salon 103, Exhibit Hall A

Show Office will open two hours prior to show opening and close one-half hour after show closing each day. Our staff is eager to assist with any questions or problems you have before, during and after the show. If you need one of the Toronto Boat Show staff to come by your display, please advise the show office. The show office phones will be effective Monday, January 13, 2020.

Telephone: 905-951-0009
Fax: 905-951-0018


WILL CALL

The Will Call Desk is located in the Show Office, Salon 103. Staffed daily to ensure efficient ticket pick up. Help us better serve your customers by bringing will call tickets requests - to the show office when lines are shortest at the end of day.

This allows sufficient time to ensure Will Call tickets are ready and waiting when your customers arrive the following morning. Please print legibly, and arrange large numbers of Will Calls by last name, in alphabetical order, to avoid processing delays.

Name badges are not to be left at Will Call.


BADGES

Every person on the exhibit floor requires a name badge: Exhibitors, move in/out staff, working dealers and contractors.

Exhibitors will have access to the show floor 2 hours prior to show opening, by showing their name badge at one of the show entrances. Once the show opens, a badge AND photo ID will be required to enter.

Security will also be routinely checking the show floor for badges. Please advise all on-site staff and contractors they must stop by the staging yard trailer to pick up their show badges as soon as they arrive on the Exhibition Place grounds.

Click Here to order your badges

TRADE BADGES

For those in the marine industry attending the show – not working an exhibit. This badge will allow you on the show floor during show hours only, at the Toronto International Boat Show and the Vancouver International Boat Show. Badges continue to be free to NMMA/Boating Ontario and Boating BC members, if badge request is received prior to January 1st, 2020. The cost for each marine trade after January 1st and for all non-member trade badges is $20.00 (incl HST).


OFFICIAL SHOW HOTELS

Sheraton Centre Toronto

123 Queen Street West, Toronto, Ontario M5H 2M9
Telephone: 416-361-1000 Fax: 416-947-4801
Toll free 1-888 627 7175
$165/night (single/double); $240 night (club level, single/double)
Book before December 23 for the Toronto Boat Show rate.


Westin Harbour Castle

1 Harbour Square, Toronto, Ontario M5J 1A6
Telephone: 416-869-1600 Fax: 416-361-7448
Toll free 1-888 627 8559
$165/night (single/double)
Book before December 23 for the Toronto Boat Show rate.

*Hotel reservations must be made prior to Dec 23rd, 2019 in order to receive the special “boat show” rate. However, we strongly advise reservations to be made soon as they are subject to availability. Once the cutoff date has passed, unused rooms in the group block will be released. Any additional requests after the cutoff date will be subject to availability and prevailing selling rates.


Chelsea Hotel, Toronto

33 Gerrard Street West, Toronto ON, M5G 1Z4

Early and Special Boat Show Rates!

Early Bird Boat Show Rates: (Booked before November 15, 2019):

  • $134 - Chelsea Rooms
  • $169 - Deluxe Rooms
  • $234 - E-Club King Rooms
  • $234 - Kitchenette Suites
  • $284 - 1 Bedroom Suites

Special Boat Show Rates: (Booked after November 15, 2019):

  • $144 - Chelsea Rooms
  • $179 - Deluxe Rooms
  • $244 - E-Club King Rooms
  • $244 - Kitchenette Suites
  • $294 - 1 Bedroom Suites
All rates listed above are Single/Double occupancy.

Cut-off Date for Special Rates is December 23, 2019. Rates will be honored after this date, subject to availability.

Make reservations on-line Book Here for 2020 Toronto Boat Show or call toll free 1-800-CHELSEA (243-5732) or 416-595-1975.

Reference “Toronto International Boat Show” and receive the discounted rates.


SHOW HOTEL PARKING

The Show Hotels are located right in the heart of downtown Toronto. 

Sheraton Centre:

Valet Parking is available at the Sheraton Centre, reduced parking rates are available at the City Hall Municipal Parking Lot underground of the Sheraton Centre and City Hall.

Westin Harbour Castle:

Valet parking and indoor self-parking is available at the Westin Harbour Castle, as well as public surface lots within walking distance.


EXHIBITOR PARKING

New Order your parking pass on-line in advance of January 10th to receive advanced pricing:

  • 9-day pass surface lot $99
  • 9-day pass underground $144 (book early as passes sell out in the underground)
Note: No Exhibitor Passes will be sold online or during move-in after the deadline of January 10th.

Click here to order Parking Pass online.


Move-In/Move-Out

General Information for all Exhibitors

Check back to view Exhibition Place Site Plan (showing staging trailer, mobile wash, storage trailer locations)

STAGING YARD

All vehicles requiring access to 1) show floor 2) loading docks or 3) Manitoba Drive for access to the back buildings will be required to check-in at the staging yard trailer first. A MOVE-IN CARD will be provided giving your vehicle access to the appropriate door or loading dock. NO CARD = NO ACCESS 

A Floor Manager will meet you at your door/dock to assist you with directions and equipment.

MOVE-IN PROCESS

The Staging Yard Trailer is located directly south west of the Enercare Centre, in the large parking lot area known as Lot 852 formerly Lot 2.

ADVANCE HOLDING AREA

(Lot 852/ Lot 2) is available for boats and freight trucks beginning Monday December 16, 2019. Exhibitors may utilize the staging yard to pre-stage boats and are to park in the extreme south areas, parallel to Lakeshore Blvd.

Note:

  1. Please ensure you don’t block any other boats into their spaces as their move-in time may be earlier than yours
  2. After move-in has finished there cannot be any trailers remaining in this lot; they will be towed. Empty trailers need to be moved to a designated location to be provided by the Staging Yard Coordinator.
  3. The Advance Holding Area does not have round the clock security guard service, however Exhibition Place security maintains hourly patrol of this area. Do not leave any valuables on the boats; utilize trailer locks.

BOAT EXHIBITORS:

Please check in at the Staging Yard Trailer 30 minutes prior to your target time. All vehicles will need a move-in card to gain access to the show floor. Important to tell staging trailer staff if you require boat handling for bulk space.

BOOTH EXHIBITORS:

Please check in at the Staging Yard Trailer between the hours of 8:00 am and 5:00 pm on one of the designated days for booths. Please note that exhibitors with bulk spaces in the East Annex and Industry Building will be given a targeted move in time for Wed. Jan 15.

Staging Trailer staff will issue move in cards to gain access to the show floor. Important to tell staging trailer staff that you do not need boat handling, so that you don’t have to wait unnecessarily.

Please note, due to strict emergency evacuation policies, trucks will only be unloaded onto the show floor as materials are required and space within your exhibit area allows. We ask that all trucks are packed accordingly so that they are unloaded in a systematic way that reflects the order in which items are required. Trucks will not be allowed to unload in aisles, exits, etc. causing main egress routes to be blocked.

There are two different jurisdictions for lift responsibilities.

  1. Amherst Crane: handles the majority of boat handling and positioning; not allowed to unload freight
  2. Lange Transportation (Forklifts/Union 506): handles all other unloading (freight) **Please ensure when you check-in at the Staging Yard Trailer, and when you meet your Floor Manager, that you explain what items specifically require lifting (boat or freight).

BOAT HANDLING – CRANES AND FORKLIFTS

Cranes and Forklifts cannot handle goods unless safe, proper skids and cradles are provided by the exhibitor. There is no charge for these services provided guidelines are followed.

  • Exhibitor has returned the BOAT HANDLING form and SCALED LAYOUT of their exhibit by November 15, 2019.
  • Handling for boats under 26’ is not included in your space fee. Additional charges will apply. Contact Shawn McConnell at (416) 574-9826 for a quote. Boats not designated for the show will be subject to an off-loading fee.

HAND DOLLIES

Dollies are available for SIGN OUT free of charge. You will be required to leave ID – to be returned when you return the dolly. They are available in the Show Office, Salon 103. The most efficient way to move in your materials is to bring your own dolly.

BOAT WASH SERVICE

Boat Washing is provided at no charge for pre-cleaning boats prior to entering the buildings. The pressurized water will remove direct snow and ice accumulated on route to the show. The mobile wash unit is located in the Staging Yard, Lot Lot2/852.

NO VEHICLES, TRAILERS OR BOATS WILL BE ALLOWED TO ENTER THE BUILDING WITHOUT CLEANING.

BOAT TRAILER AND TRUCK STORAGE

Storage is also provided during the show if needed. The Staging Yard coordinator can provide a map upon check-in, indicating location.

Empty trailers need to be moved to a designated location, to be provided by the Staging Yard coordinator.

Once an enclosed trailer is unloaded (or loaded), it must be immediately removed from the loading docks – under no circumstances will trucks or trailers be allowed to stay in one of the dock areas.

These storage lots are unsecured areas. We strongly recommend empty trailers be returned to your business or other secure location if possible in order to avoid theft problems.

STORAGE DURING THE SHOW

Storage is provided for empty crates, cartons, skids, etc. Storage stickers can be obtained from the show office or the loading dock Floor Managers. Indicate your company name and booth number on each sticker, and on each crate, and leave the items in the aisles. They will be picked up, stored throughout the show, and returned to your booth by Monday, January 27 at 8:00 am.

SHIPPING

All shipments should be addressed to:

“Exhibiting Company Name”

Toronto Boat Show
Exhibit Space #____
c/o Enercare Centre
100 Princes’ Blvd., Exhibition Place
Toronto, Ontario
M6K 3C3

SHIPMENTS CANNOT BE ACCEPTED BEFORE MONDAY, JANUARY 13th

  All shipments will be received at the loading docks and delivered to your exhibit space.

VEHICLE CUT-OFF TIMES

Due to the aisle carpet being laid, and building cleaning process, vehicles will not be permitted on the show floor after the following cut-off times. All exhibitors will need to have their exhibit and product at their respective spaces prior to these times. This will be necessary in order for the shows' suppliers to have ample time to prepare the hall for opening on Friday, January 17 at 2:00 pm – Preview Day. If you wish to carry in product to your exhibit after the designated cut-off time that is fine, but you must be ready for 2pm opening in and items must be carried only, or we suggest you use your own dolly and take your garbage off the floor after unpacking.

NO VEHICLES ON THE FLOOR AFTER 6:00 PM ON THURSDAY, JANUARY 16 and all skids, crates to be removed by 6:00 pm. 

MOVE-IN - BOAT/BULK EXHIBITORS

You will be notified by Wednesday, November 27, 2019, of your specific move-in date and time. Below is a general schedule showing the entire move-in schedule. 

Scheduled Move-In

Boat Handling:
MONDAY, JAN 13 BOAT EXHIBITS 8AM – 6PM
TUESDAY, JAN 14 BOAT EXHIBITS 8AM – 6PM
Set-up & Prep Boats & Displays:
WEDNESDAY, JAN 15BOAT EXHIBITS 8AM – 6PM
THURSDAY, JAN 16 BOAT EXHIBITS 8AM – 6PM

If you have any questions regarding your boat move-in contact Shawn McConnell Phone:  416-574-9826.

MOVE-IN - BOOTH EXHIBITORS

Booth exhibitors who have displays varying from the show’s display guidelines, should submit a scaled layout of the exhibit by Wednesday, November 15 (form enclosed in the order form section of the exhibitor kit). The drawings must include all back & sidewalls, office areas, product display and signage. 

WEDNESDAY, JAN 15Targeted Bulk EXHIBITS 8AM – 6PM
THURSDAY, JAN 16BOOTH EXHIBITS 8AM – 6PM

All Exhibits must be ready for 2pm show opening on Friday, January 17.

Friday, January 17: Exhibitors will only be allowed to hand-carry or use personal carts/dollies to bring product/display material to spaces.   

No vehicles will be permitted on the show floor on Friday.   

Forklifts are not available on Friday.   

Please assist with all garbage off the show floor prior to 12:00 noon on Friday!

Note: There are a few booth exhibitors that have been designated specific times:

  1. Those in front of roll-up doors – on your master floorplan the spaces are marked with a * symbol. Please check your floorplan to ensure you are aware of being “last in, first out” if you are in front of a roll-up door.  
  2. Those booths who may be close to where crane/truck positions are for off-loading; those in East Annex north end - these exhibitors will be contacted directly by Shawn McConnell to designate a more specific target time for your move-in.

MOVE-OUT – ALL EXHIBITORS

By mid-week of the show move-out times will be given.

Aisle Carpet will be rolled up beginning at **5:00pm sharp on Sunday evening.  

**Note new closing time of 5:00 pm 

There will not be any material handling equipment on Sunday night unless you are one of the boat/bulk exhibits required to be out on Sunday evening. The forklifts will be returning all empty crates from storage throughout the night.

Material handling is available Monday and Tuesday from 8am to 5pm.

During move-out, please take as much of your garbage, waste and recyclables as possible with you – skids, crates, large carpet rolls or pieces, etc. Your cooperation helps keep facility costs down, and prevents the need of passing on these expenses.

SUNDAY, JAN 26 5pm – 8pmHand carried goods only. No vehicle access permitted on show floor
SUNDAY, JAN 26 7pm – 9pm Hall A, B, C & D, “Hook and Go” boats only

Many Boat Exhibitors will be required to move all of their boats and carpet out Sunday evening, and will receive written notification during the show. It is imperative that there be plenty of room for the cranes to get into the middle of the show Monday morning.

MONDAY, JANUARY 27 8am – 6pm Halls A, B, C, D, East Annex (E), Industry Building (G)
TUESDAY, JANUARY 28 8am – 6pm Halls A, B, C, D & Heritage Court

All Boats must be removed from Exhibition Place Grounds staging yard by Friday, February 7, 2020

CUSTOMS BROKERS

“Out of Country” exhibitors who are coming into Canada with product and/or display material are required to process paperwork through customs. Exhibitors can do this on their own, or utilize a Certified Customs Broker for a fee. The show strongly encourages exhibitors from outside of Canada to utilize TWI Canada. The process is very smooth and ensures an enjoyable experience when coming across the border into Canada.

TWI Canada 

Contacts: 
Pat D’Alessandro at 905-812-1124 x 6410 cell 416-726-7229
Owen Hickey at 905-812-1124 x 6406 cell 416-668-7990

e-mail: orders@twigroup.com


SHOW SHUTTLE BUS

Complimentary shuttle buses will run between the Sheraton Centre Hotel, the Westin Harbour Castle Hotel and the Enercare Centre on all show days. The buses will begin approximately 2 hours prior to show opening and end 1 hour after show closing each day. Check the signage in the lobby of the hotels and Enercare’s Galleria Lobby Hall B for bus schedule.

The Chelsea hotel runs a shuttle but not organized by The Boat Show. 


BACKDROPS/DIVIDERS

Booth Spaces

Backdrops and low curtain railings are included in the space rental. Both the show’s aisle carpet and draping will be solid black. Any other colour requests for draping may be ordered from GES Canada and are to be paid for by the exhibitor. Please note: Eight-foot high sidewalls may only project 4’ from the back wall of a booth exhibit.

Bulk Spaces

Low curtain railings are not provided for bulk areas. Should exhibitors require drape for divisional purposes, it can be ordered from GES Canada and are to be paid for by the exhibitor. The height parameters are outlined in the display guidelines section of the kit.


MEETING ROOMS

There are a limited number of meeting rooms available at the Enercare Centre. The rooms cost $400 per day/meeting (plus HST). Groups utilize the rooms for committee meetings, hospitality, training, etc. Additional charges apply for audiovisual equipment and food service. Contact Tracy Williams at 905-951-4050.


EXHIBITOR LOUNGE

There will be one exhibitor lounge. This room will provide private facilities for meetings with trade or fellow exhibitors, free wifi, during show days. Passes are required for entry. It is located in Salon 102 (beside the Show Office).


BOOTH CLEANING

Booth cleaning is not provided by show management prior to show open or the final show weekend. Exhibitors are strongly encouraged to vacuum their space themselves with their own equipment in order to keep costs minimal. Outside cleaning companies will not be allowed to vacuum exhibit space unless they have an agreement with Union Local 506. Booth cleaning can be provided by the Enercare Centre – please see the order form in the Exhibitor Kit under Booth Cleaning.


WARNING! FRAUDULANT SHOW GUIDE & HOTEL SOLICITATIONS

Fraudulent calls and letters are still being sent to exhibitors with misleading information most recently Fair Guide The Exhibitors Directory Guide.  These parties claim to represent the Toronto Boat Show, we ask that you remain cautious about entering into agreements or contracts, or releasing personal information – particularly credit card information – to any callers claiming to represent the Toronto Boat Show.

Ad Astra Boating Media, in association with Kerrwil Publications Limited is the official Toronto International Boat Show directory/show guide provider and producer. You should be hearing from Judy Richardson.

We have also experienced a travel agency not affiliated with the Toronto Boat Show contacting exhibitors. We strongly recommend you do not return their calls or provide them with any of your personal information.

Please be aware that this company is making calls under false pretenses claiming they represent hotels for the Toronto Boat Show. The Toronto Boat Show is not connected with them in any way. The caller may state they've noticed you haven't made your hotel reservation, or that the hotel room block is full and they can take your reservation.
The Sheraton Centre Toronto Hotel, Westin Harbour Castle, Chelsea Hotel are the ONLY official hotels for the 2020 Toronto Boat Show -- and exhibitors are to make their reservations directly, as they have done in the past.
Please feel free to contact our office at any time to confirm if a caller is an official show supplier or to report suspicious calls.


MEDIA OFFICE

The media office will be located inside the main entrance of the show (Room A2). It will be staffed by KWT Global periodically during the show. The schedule will be posted on the door, if room is unattended please come to the show office salon 103. Any advance publicity information, and information on site, should be forwarded to Tran Nguyen, KWT Global, 416-220-4285.


ENERCARE CENTRE - BUSINESS CENTRE

A place for all your business needs including Photocopying, Facsimile, Word Processing, Computer Station, and a full range of office supplies and special tools for emergency booth setup or repairs. The business centre can also assist you with hotel and restaurant reservations and make transportation arrangements in the Toronto area.

The Enercare Centre Exhibitor Support Centre is located in the east end of the Galleria adjacent to Hall D. For additional information contact Jennifer Monteith; 416-410-6612 or 416 263-3018, Fax 416-263-3028, jennifer.tesc@gmail.com.

jmonteith@enercarecentre.com

Hours of Operation
Show Days: Show Days: Open one hour prior to show open 
Move in/Out: 10am – 5pm


EXHIBITOR SERVICES ORDER DESK LOCATION MAP & OPERATING HOURS

For Telecommunications, Internet, Signage and Housekeeping, contact the Central Order Desk at 416-263-3064 or ExhibitorServices@enercarecentre.com. It is located beside Salon 106 in the Galleria Lobby, by the escalator of Hall B.

No Exhibitor Passes will be sold online or during move-in after the deadline of January 10th.

Order desk hours of operation

  • Mon Jan 13 – 8:30am – 4:30pm
  • Tues Jan 14 – 8:30am – 4:30pm
  • Wed Jan 15 – 8:30am – 6:00pm 
  • Thurs Jan 16 – 8:30am – 8:00pm
  • Fri Jan 17 – 8:30am – 4:30pm
  • Sat Jan 18 – 8:00am – 2:00pm
  • Sun Jan 19 – 9:00am – 2:00pm
  • Mon thru Fri – 8:30am – 4:30pm
  • Sat Jan 25 – Duty Phone (647-457-8011)
  • Sun Jan 26 – Duty Phone (647-457-8011)

Exhibitor Services Order Desk


FOOD SERVICES & SAMPLING

Food services at the show are contracted to Spectra by Comcast Spectacor, under an exclusive contract with the Enercare Centre. All catering requirements within your display, and any special receptions must be handled by Spectra. Outside food service vendors are not permitted to bring food into the Enercare Centre (which includes exhibits). Any exhibitor planning to conduct food or beverage sampling in their exhibit must first notify and receive written approval from Show Management and Spectra prior to December 20, 2019.

Spectra by Comcast Spectacor

Enercare Centre, 100 Princes’ Blvd., Suite 1, Toronto, ON M6K 3C3 Contact:  Michael Scarpino, General Manager at (431) 996-6224, or  Michael_Scarpino@comcastspectacor.com





SHOW RULES & REGULATIONS

Shows often appear to have a lot of rules and regulations. The reason is to provide a fair and level “playing field” on the show floor for all exhibitors. In this section we will highlight some of the very important rules that pertain to the Toronto International Boat Show. It is necessary that all exhibitors adhere to these guidelines to avoid problems and conflicts on site. Thank you for your co-operation.

Please note that the reverse side of your exhibit space contract outlines the Boat Show Terms, Rules and Regulations (copy enclosed). Also the section titled “Regulations and Display Guidelines” is also a binding part of your space agreement. Please read these guidelines.


INSURANCE CERTIFICATES

Neither Canadian Boat Shows, The Toronto International Boat Show, Exhibition Place nor any show contractor can be responsible for the loss or damage to any property of the exhibitor before, during or after the show, including theft. The back of exhibitor contracts state that exhibitors are required to have a Commercial General Liability Insurance Policy with a per occurrence limit of not less than $2,000,000.  

Exhibitors and Working Dealers must submit the insurance certificate to Canadian Boat Shows no later than December 2, 2019.

Additional insured companies to include:  The Toronto International Boat Show, Canadian Boat Shows Inc., City of Toronto, Enercare Inc., Beanfield Technologies Inc., Maple Leaf Sports & Entertainment Ltd., BPC Coliseum Inc., Sypher & Associates Field Engineering Ltd. and their respective directors, officers and employees. 


SMOKING

Enercare Centre is a non-smoking facility, as per the City of Toronto bylaws. Smoking is permitted only within designated areas at exterior of Enercare Centre as allowed by law. This policy includes e-cigarettes, the use of which is not permitted in the City of Toronto buildings. Under the City of Toronto Municipal Code Chapter 709–Smoking. In Toronto, it is against the law to smoke within 9 metres of an entrance or exit of any building that is used by the public.


PRODUCTS EXHIBITED

All products exhibited must be for marine use. A sampling of non-marine product representing a company’s other divisions may be approved by show management in advance. Other products will be limited to one item from each non-marine category, and may not exceed 20% of the exhibit space.  

Exhibit contents are limited to those products identified and approved on the show contract, and approved by the manufacturer.

Exhibitors may show marine products which they manufacture, distribute or retail. Where other related products are required for demonstration purposes, exhibitors must secure permission in writing from Show Management.

Engines mounted on boats are permitted, but engines on stands in exhibits of non-engine manufacturers are prohibited. Exhibit sponsors may not advertise in their associate’s booths.

Exhibitors can display up to 20% of the 2019 model year products and the balance to be 2020 product. All boats displayed must be new.


UNIONS

Enercare Centre requires exhibitors to adhere to all Collective Agreements in place between Exhibition Place and the following Unions:

  • Labourers/Cleaners
  • Carpenters 
  • Electricians
  • Plumbers 
  • Painters 
  • Production Technicians (includes; audio visual work, rigging & theatrical lighting install & dismantle) 

These agreements impact the way in which work needs to be done on site and union labour must be hired when work in your space involves these trades.  

Due to the nature of exhibitors’ displays, there are two main union locals that exhibitors tend to hire on a regular basis: Local 506 (general labour including material handling, carpet laying, modular exhibits / flooring and cleaners) and Local 27 (carpentry work including display construction, scaffolding and resilient flooring).  

Labour for installation & dismantling can be ordered by through GES.  


MOTORIZED VEHICLES

Motorized vehicles (cars, trucks, SUV’s, ATV’s) are not permitted in the boat show exhibits without the Show Manager’s written approval.


ENGINE OPERATION IN BUILDINGS

The Enercare Centre does not permit the operation of engines or display vehicles of any type inside the facility, unless permit approval has been received from the Enercare Centre. Permits will not be issued for Halls A, B, C, D.


FUEL TANKS/BATTERIES

No fuel may be stored in portable containers, Brand new boats from the factory, that have yet to be filled with fuel, show be left empty. If fuel remains in the tank – fuel tanks should not contain in excess of one-half of the capacity, so half tank at most or less. All fuel tanks must have locking gas caps or be taped closed. Batteries must be disconnected from ignition systems.


RETAIL SELLING (Cash and Carry)

Cash and carry retailing is limited to those exhibitors who have exhibit space in the designated retail areas: East Annex (Hall E) and Industry Building (Hall G). Over-the-counter retail selling (cash and carry) is not permitted in the Main Hall (Halls A, B, C, D and Heritage Court) with the exception of publications and logo’d merchandise matching approved brands on display (ie: boats, engines). This rule will be strictly enforced.


STAFFING EXHIBITS

Exhibitors are required to maintain staff in their exhibits at ALL times during the hours of the show (including Preview Day – opening at 2pm on Friday, January 17th. The buying public is on the floor until the last minute of the show and expects exhibitors to be present. Security is an added problem when exhibits are not manned. Note: Closing time on the final Sunday is 5:00pm, please plan to staff your booth until this time.


LATECOMERS/NO SHOWS

Any space not claimed and occupied or for which special arrangements have not been made prior to 1:00pm Friday, January 17, 2020 may be resold or re-assigned by Show Management, without obligation on the part of the Toronto International Boat Show or Canadian Boat Shows for any refund whatsoever.  Please contact us on-site if you have a last minute emergency! If you cannot move into your display prior to 1pm on Friday, January 18, please call Show Management at (905) 951-0009 to make special arrangements.


SUBLETTING

No exhibitor may sublet any portion of his allocated exhibit space to another supplier or dealer without the expressed written consent of show management.


PROJECTION AND SOUND EQUIPMENT

Audio Visual equipment must be kept at sound levels which do not interfere with other exhibitors. Large screen audio visual presentations must be designed and regulated such that the viewing audience is contained within the confines of the rented exhibit space only.  All large screen A/V presentations must be approved in advance by Show Management and require union labour (IATSE).


SIGNS

All signs must be professionally produced – hand drawn signs are not permitted! Exhibitors are permitted to display signs representing their products only in those areas for which they have contracted space. See Display Guidelines document for specific sizes and restrictions.

Halo Banners with covered bottoms are permitted in Enercare Centre as long as they are under 800 sq. ft. made of flame retardant material, hung 18 ft. below sprinkler heads, secured with chains/cabling that support the load and are 30 ft. apart from another Halo Banner with covered bottom. Should you wish to use a Halo Banner with covered bottom in the venue please inform the exhibitor services representative from Enercare Centre when placing your order for banner hanging services to ensure the banner specifications and proximity of your banner will be approved. Verification of flame retardant material must also be provided with submission.


FLOOR COVERINGS

All exhibit areas are required to have floor coverings (carpet, tiles, plastic, etc…). All floor coverings are to be installed without trip hazards (such as lumps, loose edges, raised edges, etc.). Edges need to be secured using approved carpet tape (see below). 

As much as possible, cables should be placed under highly visible cable mats/runners or secured overhead. Where cables are placed on top of floors/carpet or under carpets the trip hazard needs to be highlighted so that they may be seen and secured in place. Large cables should have ramps in place and single steps, change in floor level or low level protruding display parts should be highlighted using signage or bright coloured tape.


CARPET TAPE

Use of guaranteed residue-free double-sided carpet tape must be used to ensure your company does not incur cleaning charges. 174-Scapa (residue-free approved tape) can be obtained from Pillar Tapes at a cost ranging from $18 to $24 - call 416-665-4646.   Approved tape will also be sold by GES on-site during all move-in days – their on-site office is located in the Royal Winter Fair Lobby.  


AISLE SPACE

Aisle space may not be used for exhibit purposes, or for general solicitation of business. Distribution of literature or other exhibit material is forbidden outside the immediate exhibit area.


BOX TRAILERS

Box trailers are not permitted within exhibit spaces without written approval from Show Management prior to show opening. Approval may be granted subject to location, size and use of trailer.  


HELIUM BALLOONS

No helium filled balloons are allowed in the show, only air filled can be used if made of non-latex. Exceptions will be made if submitted in advance to the Show Manager and plans are approved in writing. Approvals may be granted to companies accepting costs to remove any balloons released into the ceilings.


GRATUITIES/TIPPING

Any solicitation of tips should be reported to Show Management immediately – Tipping is forbidden. Please do not offer gratuities for “favoured treatment”, this benefits no one and is unfair to your fellow exhibitors.


FIRE SAFETY/FIRE PROOFING

All exhibits must conform to the Ontario Fire Marshall’s regulations with regards to fire proofing. All display materials such as fabric, carpeting, signage etc. must be fireproofed or made of a fire retardant material. For information, contact: Toronto Fire Prevention Bureau, City Hall, Toronto, (416) 338-9350. There are many companies that provide fireproofing services listed online.

Tents and covered structures refer to Safety & Structural Guidelines document  

All exhibitors with a fire hose cabinet located within their space are required to leave a minimum 3’ clearance in front of the cabinet for easy access. Fire extinguishers and pull stations must remain visible and accessible. 


GIVEAWAYS, DRAWS & PROMOTIONS

Exhibitors are encouraged to offer promotional prizes as a means to encourage sales of displayed products or services. Programs of this nature must be “free entry” or offered as “added value” in conjunction with an immediate product or service purchase. Entrants must be able to enter the contest without purchasing an admission ticket to the Toronto International Boat Show, in order to comply with Ontario Lottery Laws.

Raffles and contests requiring a “payment to win” or for “fundraising” purposes are not permitted without the expressed written permission of Show Management.


ELECTRICAL SAFETY CODE REQUIREMENTS

  1. the Electrical Safety Code, Ontario Regulations 794/80, requires that all electrical equipment must be approved before it may lawfully be advertised, displayed, offered for sale, sold, or otherwise disposed or used in the Province of Ontario.
  2. It is therefore the responsibility of each exhibitor to ensure that all electrical equipment in, on, or about his or her booth comply with the above regulation. This includes electrical merchandise, extension cords, lighting and display equipment.
  3. Electrical equipment for which approval is sought shall be submitted to the Canadian Standards Association, 1-800-463-6727 or http://www.csa.ca/. The approval of this Association is acceptable to all electrical inspection authorities in Canada. You are referred to them for details of procedure.
  4. One of the fundamental requirements for Canadian Standards Association certification is that appropriate approval markings (C.S.A. monogram or label) appear on each device. If such markings are missing, the device must be considered unapproved and therefore, subject to special inspection and possible removal from the exhibit.
  5. If you wish to display, offer for sale, or use any electrical equipment which is not now certified by Canadian Standards Association, it is first necessary to submit the equipment to the Electrical Safety Authority.
  6. Should any of this equipment not conform, it is recommended that you require temporary “permission to show” while the necessary electrical approval certification is being sought.
  7. Please contact: Electrical Safety Authority, 1-877-372-7233.
  8. Failure to comply could result in the equipment being refused connection to the electrical supply, and/or ordered removed from the exhibit.

PORTABLE LIGHTING

Clamps on portable spotlights shall be protected from metal to metal contact by having electrical insulating pads or wrappings permanently attached to the clamps. Spotlights on a free standing structure (i.e. pole) must be either secured to a structure or placed out of the way in the booth in such a way to prevent it from being bumped or knocked over.


CRADLES

All cradles must be freshly painted or skirted in time for show opening to present an acceptable appearance to the trade and public. Skirting is available from GES Canada.


BLOCKING

Cinder blocks or any other modular blocking will not be allowed due to their tendency to break, shatter or crumble when stacked unbounded. Boats may be displayed on Styrofoam blocks with advanced Show Management approval. Otherwise the following guideline will apply:

  1. Boats that require blocking shall be blocked using wood.
  2. Blocking shall be done on a surface that will safely bear the weight of the boat, in addition to the loads that can reasonably be expected to be on the boat at any one time during the duration of the show.
  3. Where blocking is more than two tiers high, it shall be cribbed or crossed.
  4. Where only one or two tiers of blocking is used, the height of the blocking shall not exceed the total width of the base of the blocks being used. 




MARKETING OPPORTUNITIES

BOAT LISTING SERVICE- Search Boats on Display

Exhibitors and Consumers both benefit by the TorontoBoatShow.com website hosting a listing of all boats to be display at the Toronto Boat Show. This will help to advertise boats as consumers pre-shop the show, helping to create more leads and onsite sales. Boatdealers.ca is the Show’s supplier for the boat listing service and creating the virtual showroom.


NEW PRODUCT SHOWCASE

Deadline December 2ndrd

Free Exposure!

If you have new products/services for 2020, we want to hear from you! We want to tell consumers and media about your New & Innovative Products – this is FREE publicity and exposure for you.

The information you send may be used in the following ways:

  1. Toronto Boat Show Website – New Product Showcase on the home page
  2. Publicity Opportunities with Media
  3. On-site recognition (helium balloon)

New products and services submitted by exhibitors will be eligible for an increased opportunity for media publicity and recognition on the torontoboatshow.com website. Let your customers discover what you have available in your booth even before they enter the show!

Submit New Products online.


SOCIAL MEDIA

Connect with your Customers on TIBS Social Media! Relevant industry and boating content will be posted on all social media platforms so we encourage you to CONNECT with your customers. Make sure to: Like us, retweet us, post on Instagram and upload your videos to Youtube. Let's Get Social and work together @TorontoBoatShow and #TOBoatShow


SHOW GUIDE AVERTISING (Print & Digital)

Deadline December 2nd

If you would like to advertise in the Official Boat Show – Show Guide (Print or Digital), published by Adastra Media Inc. in conjunction with Kerrwil Publications, please contact Judy Richardson, at 905-476-9685 or by email at jrmedia@rogers.com.


EXHIBITOR GUEST TICKETS & PREVIEW DAY GUEST TICKETS - Deadline December 2nd

Deadline Dec 21st

Take advantage of this great marketing opportunity for your business, thank your customers and to invite your VIP customers to Preview Day.

  • Distribute all the tickets you want - you pay only for those used
  • Customers & Prospects admission at a discount to you (1/2 price)
  • Mail them out to your prospects, give them out at your showrooms, include them in your monthly statements them in your monthly statements


BUY A BOAT PROMOTION

Sponsored by Royal Bank of Canada

We all know the “Toronto Boat Show is the best place to see a boat and the best place to buy one”. The Buy-A-Boat Promotion is an additional incentive for your customers that when they buy a boat at the show they leave a winner! win $10,000 towards the purchase of their boat! The customer simply fills out an entry ballot at the show office (Salon 103) or at the boat dealer’s exhibit and they are automatically entered into the $10,000 draw taking place on the last day of the show.

To help facilitate the process for dealers, show staff will drop off pads of ballots and help with the daily collection of completed ballots.

Every sales person that sells a boat at the show will be eligible for a daily draw of $100.00 cash! For every entry your customers submit, your name will also be entered for a chance to win. The $100.00 daily draw will take place at the close of the show every day and will be announced in the daily Exhibitor Newsletter the following morning.


SPONSORSHIP & VENUE BRANDING

For sponsorship of show features and branding opportunities in public spaces (show hotel and Enercare Centre) contact Tracy Williams 905 951-4050.

BOAT SHOW WEBSITE ADS

For information on Toronto International Boat Show website ads contact Judy Richardson, jrmedia@rogers.com 905 476-9685.


Toronto Boat Show